Best a.i hacks award @ boost hacks ii 2024

Smart Scheduling: A.I TimeKeeper

Smart Scheduling: A.I TimeKeeper

Smart Scheduling: A.I TimeKeeper

A web app using Google Calendar and Face recognition software to give individuals an easy way to see

where their time goes, helping them optimize their schedules and stay on track without adding more manual logging.

Team & Roles

UX/UI Designer (Me)

2 Front End Developers

2 Back End Developers

Responsibilities

Updated User Flow

Web App UI Design

Landing Page Design

tools

Figma, Adobe Illustrator

& Adobe Photoshop

timeline

2 weeks

Problem:
Time management

Managing time is a challenge for professionals across industries. Between meetings, project deadlines, and task switching, losing track of time spent on valuable work is easy.

Managing time is a challenge for professionals across industries. Between meetings, project deadlines, and task switching, losing

track of time spent on valuable work is easy.

HMW

HMW

HMW

HMW

How might we help employees, students, and individuals easily manage their time between tasks without disrupting their workflow?

How might we help employees, students, and individuals easily manage their time between tasks without disrupting their workflow?

How might we help employees, students, and individuals easily manage their time between tasks without disrupting their workflow?

Process

Process

Process

Process

A breakdown of the design process.

research

Understanding the Users

Understanding the Users

Understanding the Users

Understanding the Users

Main pain points the 10 participants from my group interview highlighted.

1

Overestimation or Underestimation of Time

People often misjudge how long tasks will take, leading to unrealistic schedules, missed deadlines, or wasted time.

2

Difficulty Prioritizing Tasks

With multiple responsibilities, it’s challenging to decide what to focus on first, leading to procrastination or working on less important tasks.

3

Unexpected Changes

Strict schedules don’t account for unexpected interruptions, energy levels, or changing priorities, making it difficult to stay on track.

challenges:
original user flow

Initially, I was given a user flow by the developers as a guide for my designs. However, with such minimal detail, it created a gap in my communication with the developers and the wireframes they were looking for.

Managing time is a challenge for professionals across industries. Between meetings, project deadlines, and task switching, losing

track of time spent on valuable work is easy.

KWHL table for research plan
KWHL table for research plan
KWHL table for research plan
challenges:
updated user flow

Painting a better picture for our users and my team.

Managing time is a challenge for professionals across industries. Between meetings, project deadlines, and task switching, losing

track of time spent on valuable work is easy.

KWHL table for research plan
KWHL table for research plan
KWHL table for research plan
insights:
new userflow, new p.o.v

User Exploration

My team explored how users would interact with our web app.

Simpler Employee Log In

Employee ID entry is unnecessary log in step since users can register with work emails.

Inclusivity

Removing employee ID makes the app accessible to freelancers and students.

User Experience

Adding on-boarding enhances the user experience.

Managing Design Efforts

Google Authentication handles sign-in, reducing design effort.

Design:
on-boarding iterations

Ideating the face recognition feedback and schedule retrieval layout.

Managing time is a challenge for professionals across industries. Between meetings, project deadlines, and task switching, losing

track of time spent on valuable work is easy.

KWHL table for research plan
KWHL table for research plan
KWHL table for research plan
KWHL table for research plan
KWHL table for research plan
KWHL table for research plan
Design:
schedule iterations

Ideating the face recognition feedback and schedule retrieval layout.

Managing time is a challenge for professionals across industries. Between meetings, project deadlines, and task switching, losing

track of time spent on valuable work is easy.

KWHL table for research plan
KWHL table for research plan
KWHL table for research plan
Design:
Face scan iterations

Ideating the way the users' faces are scanned.

Managing time is a challenge for professionals across industries. Between meetings, project deadlines, and task switching, losing

track of time spent on valuable work is easy.

KWHL table for research plan
KWHL table for research plan
KWHL table for research plan
solution:
A.I Timekeeper web app

From synching with Google Calendar to the product adapting to your mood, users can access a whole new personalized experience like never before when it comes to

managing their schedules.

Managing time is a challenge for professionals across industries. Between meetings, project deadlines, and task switching, losing

track of time spent on valuable work is easy.

View Prototype

View Prototype

View Prototype

View Prototype

Automated Scheduling

Automated Scheduling

Automated Scheduling

Automated Scheduling

Sync and manage your Google Calendar schedule based on your mood.

KWHL table for research plan
KWHL table for research plan
KWHL table for research plan

Chatbot

Chatbot

Chatbot

Chatbot

Get instant help from your personal TimeKeeper assistant.

KWHL table for research plan
KWHL table for research plan
KWHL table for research plan
appendix:
design system
reflection:
key takeaways

This competition significantly expanded my design skills because of how many features I had to design in such a short period of time. I had to be resourceful with my time and push myself out of my comfort zone to bring A.I TimeKeeper to life.


This competition pushed me out of my comfort zone to improve the way I validate my design changes, create design systems, and merge visual design with UX/UI.

Managing time is a challenge for professionals across industries. Between meetings, project deadlines, and task switching, losing

track of time spent on valuable work is easy.

working with devs

Being the sole designer made it crucial for me to have good communication alongside the developers I was working with.

Managing time is a challenge for professionals across industries. Between meetings, project deadlines, and task switching, losing

track of time spent on valuable work is easy.

next steps…

I want to conduct more user testing and shift the web app's purpose, to focus on the influence of the mood tracker and the way schedules are retried and organized in A.I Timekeeper. In addition, if I get the chance to add these changes to implementation, figure the logic on how the 'Task of the Day' is determined.

Managing time is a challenge for professionals across industries. Between meetings, project deadlines, and task switching, losing

track of time spent on valuable work is easy.

LETS CONNECT!

Made with (´｡• ᵕ •｡) ♡ and many many chai lattes! © Cadline Boakye 2025

LETS CONNECT!

Made with (´｡• ᵕ •｡) ♡ and many many chai lattes! © Cadline Boakye 2025

LETS CONNECT!

Made with (´｡• ᵕ •｡) ♡ and many many chai lattes! © Cadline Boakye 2025

LETS CONNECT

Made with (´｡• ᵕ •｡) ♡ and many many chai lattes!
© Cadline Boakye 2025